Organize a Letter-Writing Party

The Physicians Committee
Healthy School Lunch resources for schoolsResources for ParentsHealthy school lunches resources for students

Organize a Letter-Writing Party

Use these helpful steps to coordinate a letter-writing party to let your representative and Congress know that students deserve nutritious school lunches.

1. Find a location with plenty of seating where you can easily host a lot of people. Try coffee shops, cafes, and library rooms. (Libraries are usually free to the public. You just have to reserve it ahead of time.) If you are hosting at a coffee shop or cafe, make sure to speak with the management first, and let them know when you will be there and an estimate of the number of people you expect.

2. Pick a good time of day. Weekday evenings are the best.

3. Invite your friends, family, everyone on your e-mail list, and anyone else you think might be interested. Reach out to people you wouldn't expect to be interested. You'll find there are people who want to come just to support you. Find and contact local groups with people who are interested in animals, health, parenting, and education.

Send them an e-mail telling them a little about you, the campaign, and the time and location of the letter-writing party. Ask them if they will notify their contacts. Also, see if they have a Yahoo or Google group you can join. Once you join the Yahoo or Google group, you can send out a notification to their entire list about the letter writing party. Ask everyone to RSVP so you know how many people to expect.

4. Obtain letter-writing necessities like paper, envelopes, and pens. You can ask people to bring their own or you can provide them.

5. Have your materials ready before people arrive at the party. Introduce yourself when they arrive. Give them information about the campaign, sample letters, addresses for your district's congressional representative, and letter writing supplies (if you're providing them). You can get contact information for the U.S. House of Representatives here. Send your letters to their address in Washington, D.C.

6. Remind people to send the letters ASAP. If they don’t have stamps, you can take the letters and stamp them (you might want to have a few stamps on hand) or send them to us to stamp and send.

7. Follow up with an e-mail thanking everyone who participated. Let them know about other ways to get more involved with the campaign.